Recordkeeping and reporting systems underscore the importance of building and maintaining memory through well-designed reports and effective recordkeeping activities. Accessible records facilitate the design and distribution of reports that can inform staff, program leadership, and external community partners.

Head Start Policy and Regulations

• Sec. 647 Records And Audits (2007)
• Achieving program goals, 45 CFR § 1302 Subpart J – 1302.102 (d) (2016)
• Protections for the Privacy of Child Records, 45 CFR § 1303 Subpart C (2016)
• Retention requirements for records, 45 CFR § 75.361 (2014)
• Access to records, 45 CFR § 75.364 (2014)
• Restrictions on public access to records, 45 CFR § 75.365 (2014)

Program Reporting

• Progress Reporting
• Overdue Reports

Fiscal Reporting

• Federal Financial Report Attachment
• Federal Financial Report Instructions
• Instructions for the Federal Financial Report Attachment
• Federal Financial Report (SF-425)

Retention & Access

• Record retention 45 CFR § 1303.54 (2016)
• Freedom of Information Act

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Last Updated: February 12, 2025